The declaration of passport loss This is a necessary step when a Canadian passport has been lost, stolen, or destroyed. It allows you to officially report the loss and prepare an application for a replacement with Passport Canada or Immigration, Refugees and Citizenship Canada (IRCC). Form declarant must provide specific information about the lost passport, your full identity, and the circumstances of the loss. To properly complete the process, the rules for filling out the Quebec government on the assermentation help to understand the context in which the declaration is signed.
This article presents the information to prepare, common situations requiring a passport loss declaration, practical points to know before signing, and the steps to follow after obtaining the signed document.
What is a passport loss declaration
The passport loss report is a written document signed by the declarant, certifying under oath that his or her passport has been lost, stolen, or destroyed. This report contains the declarant’s full identification, known details about the lost passport, the approximate date and location of the loss, and a description of the circumstances surrounding the loss.
Typical information includes the number of the lost passport, if available; the date of issue and the expiration date, if known; and the circumstances surrounding the loss. Passport Canada or IRCC may require this declaration when applying for a replacement passport. It serves to officially confirm that the old document should no longer be used and that declarant is applying for a new passport.
The declaration must be signed in the presence of a notary public to be valid. The notary public verifies the applicant’s identity and issues a certificate attesting that the information provided is true. According to the Guide for Election Commissioners, the commissioner steps in to administer the oath and sign the certificate, without drafting the content of the document.
Common situations requiring a passport loss declaration
Several common situations may require a declaration of passport loss. Losing a passport while traveling, whether in Canada or abroad, is a common situation. The theft of a passport in a public place, in a vehicle, or at home may also require an official report.
The accidental destruction of the passport, for example during a fire, water damage, or another incident, also justifies preparing a statement. The inability to find the passport after a move or cleanup is another common situation. In all these cases, the statement is often required to obtain a new passport and to officially report that the old document must no longer be used.
The declaration may also be requested in the event of theft, even if a police report has been filed. It completes the administrative process and allows you to provide a certificate under form oath to Passport Canada or form IRCC. The declaration helps protect the declarant from fraudulent use of the old passport.
Information and items to prepare for the declaration
Before signing the declaration, the declarant must provide several pieces of information and documents. The declarant’s full identification details are essential: last name, first name, date of birth, and current address. The number of the lost passport must be provided if available. If the number is unknown, the declarant may provide any available information, such as the approximate date of issue or expiration date, if known.
The approximate date and location of the loss must be specified in the report. A description of the circumstances of the loss is also required: theft, loss, accidental destruction, or other circumstances. The declarant must also present a valid photo ID for the purpose of signing the claim in the presence of the claims adjuster.
The following table shows the information to be included in the passport loss declaration:
Information to include in the statement
| Element | Description |
|---|---|
| Identity of the declarant | Last name, first name, date of birth, current address |
| Lost passport number | Full number if available, or known partial information |
| Date and place of loss | Approximate date and location of the loss |
| Circumstances of the loss | Clear description: theft, loss, destruction, other |
| ID card | Valid photo ID for signature |
Practical points to know before signing the declaration
The statement must be drafted by the declarant themselves or with assistance in preparing the content. The asoathation commissioner verifies the declarant’s identity and receives their oath, but does not intervene in the drafting of the content. The declarant must ensure that the declaration is clear, accurate, and truthful, as it is made under oath.
The declarant must present a valid photo ID at the time of signing. This ID may be a driver’s license, a health insurance card with a photo, or another official document. The commissioner verifies the declarant’s identity before administer the oath and signing the certificate. To prepare the entire file, the required documents after loss can also serve as a practical reference point.
The signed statement may be used to apply for a replacement passport through Passport Canada or Form IRCC. The declarant must keep a copy of the statement for their personal records and attach the original to the application for a new passport. According to the information available on Quebec.ca on the application process, the Commissioner may request various documents, including reports regarding the loss of official documents.
Steps after signing the declaration
Once the declaration has been signed, the declarant must attach it to the passport replacement application. The declarant must follow Passport Canada’s or IRCC’s instructions to complete the application for a new passport. These instructions generally include the application form, required photos, applicable fees, and the signed loss report.
Other agencies may also request this report if the lost passport was used as identification for other purposes. The declarant may keep a copy of the report for its own records and for any future procedures requiring proof of the passport’s loss. This step helps maintain a clear record of the case and facilitates communication related to the passport loss report.
The declarant can view the required documents after loss to better understand the administrative procedures involved in replacing official documents. The signed declaration is an important document for protecting the declarant against fraudulent use of the old passport and for facilitating the issuance of the new document.
Official sources and useful references
This article is based on the following official sources. The Quebec Ministry of Justice’s website on certification commissioners provides information on the commissioner’s role and the documents that may be certified. The guide for oath commissioners specifies the commissioner’s responsibilities when signing sworn statements.
The website Quebec Department of Justice allows you to view the search criteria used by immigration officers. When applying for a replacement passport, the declarant can follow the official instructions from Passport Canada or IRCC to prepare the application using the correct forms and required supporting documents.
These official sources provide reliable and up-to-date information on the application process and matters related to passport replacement. The declarant can refer to them to prepare their declaration and complete the administrative procedures.
Frequently asked questions about reporting a lost passport
What information must be included in a passport loss declaration
The report must include the declarant’s full identification, the number of the lost passport (if available), the approximate date and location of the loss, and a description of the circumstances surrounding the loss. If the passport number is unknown, the declarant may provide any available information, such as the approximate date of issuance or the place of issuance. The report must be clear and precise in order to be used in the application for a replacement passport.
Does the passport loss declaration need to be signed before a commissioner?
Yes, the declaration must be signed before a notary public to be valid. The notary public verifies the applicant’s identity and issues a certificate attesting that the information provided is true. The applicant must present a valid photo ID at the time of signing.
Can I use the statement to apply for a new passport
Yes, the signed statement may be attached to the passport replacement application submitted to Passport Canada or IRCC. The declarant must follow the official instructions to complete the application for a new passport, including the application form, the required photos, and the applicable fees. The declaration is an important document to support the replacement application and protect the declarant against fraudulent use of the old passport.
What to do if I don't know the number of my lost passport
The declarant form may include information available in the declaration, such as the approximate date of issuance, place of issuance, or expiration date, if known. The declaration remains valid even if the passport number is not available. It is helpful to provide as much information as possible to facilitate the processing of the replacement request by Passport Canada or IRCC.
For others Questions About online swearing-in, declarant can check the FAQ section of the website.
Conclusion
The passport loss report is a document signed under oath that contains the applicant’s identity and information about the lost passport. It must be signed in the presence of a notary public and is used to apply for a replacement passport from Passport Canada or IRCC. The declarant must gather the necessary information, present an a valid form of identification, and ensure that the passport loss report is clear and accurate.
Once the document has been signed, it can be included in the replacement file along with the required forms and supporting documents. For those who are ready to take action, you can schedule a appointment appointment at a time that works best for you.