An address declaration under oath is a written document that confirms your place of residence. It may be requested when you need to prove a current or previous address and do not have a standard document in your name.
This type of document typically includes your full name, your current address, and a statement certifying that the information is true to the best of your knowledge. Depending on the context, it may also be used to support an administrative procedure with a public agency or institution.
What is an address declaration under oath?
An address declaration under oath is a written document that confirms your current residential address before a registration commissioner. The document includes your full name, date of birth, occupation, full address, and a statement certifying that the information is true to the best of your knowledge.
The declaration must be signed before a notary public to become official. You can draft the text of your declaration yourself before signing it, making sure to include all the required information.
The Quebec Ministry of Justice sworn declaration form shows that a clear statement and the signature on the declarant form are among the elements expected in an official declaration.
Common situations requiring an address declaration
An address declaration under oath may be required in several common situations. For example, the Régie de l’assurance maladie du Québec (RAMQ) may require a Declaration of Residence RAMQ to confirm your principal residence in Quebec when you don't have a bill in your name.
Financial institutions may also request a declaration of address when you open an account or change your personal information without having usual proof. Educational institutions, public organizations, or employers may also require this document to complete an administrative file.
Each situation may have its own documentation requirements. The address declaration on form oath is used to complete an application when standard proofs—such as an electricity bill, a bank statement, or a lease in your name—are not available.
Information to prepare for your declaration
Before having your address declaration signed under form oath, you must prepare several essential pieces of information. Your full name, date of birth, and occupation must be included in the document. Your current full address must include the house number, street name, apartment number (if applicable), city, province, and postal code.
You must also prepare an official photo ID for identity verification before the commissioner. The period covered by the declaration must be clear, for example, your current address or a past address if the declaration concerns a previous period.
You can draft the text of your declaration before appointment, including all of these elements. The text must be written in the first person and must include a statement such as «I declare that the information above is true to the best of my knowledge.».
Distinction between address, residence, and domicile
It is important to understand the difference between.
Your domicile is your primary place of residence, where you intend to live permanently. Certain organizations, such as RAMQ, use the term “domicile” to refer to one’s primary place of residence in Quebec, where one intends to establish the center of one’s life.
The declaration of address can pertain to your current address or a past address as needed. The declaration must be clear about the period covered and the type of address confirmed. If you need to confirm a change of address, you can consult the information on change of address declaration to better understand the distinctions.
Practical points to know
The address declaration under oath must be signed in the presence of a notary public to become official. The notary will verify your identity using an official photo ID and will ask you to take a photo or have one taken before signing.
You can have your by videoconference online declaration signed by a notary public authorized in Quebec. You will receive a signed digital copy after the appointment, which you can forward to the requesting organization.
The declaration can be accompanied by supporting documents depending on the context. For example, a letter from a landlord confirming your residency, a bank statement showing your address, or a lease agreement can support your declaration.
Official sources used for this article
This article relies on several official sources to present information reliably. Guide on the remote swearing-in published by the Quebec Ministry of Justice explains the rules governing the signing of documents under oath and by videoconference.
The Transport Canada's sworn declaration model This article presents an example structure for an official statement. These sources were used to structure the information presented in this article.
Frequently Asked Questions About Address Registration Under oath
What information must be included in an address declaration under oath?
The declaration must include your full name, your date of birth, your profession, your complete current address including street number, street name, apartment if applicable, city, province, and postal code. The declaration must also include a statement that the information is true to the best of your knowledge and the date of the declaration.
You can write the text before appointment, including all of these elements.
Can I make an address statement for a past period
Yes, you can file an address declaration for a past period if you need to confirm a previous address. The declaration must clearly state the period in question, for example, from January 1, 2023, to December 31, 2023. You must be able to confirm the information under oath, even if the address is no longer your current residence.
Do I need to submit additional documents with my tax return?
It depends on the context. Some organizations may request additional documents such as a letter from a landlord, a bank statement, or a rental agreement to support your claim.
The sworn declaration can be used to supplement a case file when the usual evidence is not available.
What is the difference between a declaration of address and a declaration of domicile
An address declaration confirms your current or past place of residence, while a domicile declaration confirms your primary place of residence with the intention of remaining there permanently. Some organizations, such as RAMQ, use the term “domicile” to refer to one’s primary place of residence in Quebec.
The declaration must be clear about the type of confirmed address and the period covered.
How do I get my address declaration signed under oath?
The declaration must be signed in the presence of a notary public to become official. You can apply online to have your declaration signed by a notary public in Quebec.
You must provide an official photo ID, and you will receive a signed digital copy after appointment.
Submit your address registration under oath
The address declaration under oath is a written document that confirms your place of residence before a notary public. It includes your full name and current address; it may be requested by government agencies or institutions when you do not have standard proof of address in your name, and it must be signed in the presence of a commissioner to become official.
You can use book an appointment online to have your by videoconference return signed by a certified public accountant authorized to practice in Quebec. For more information on the process, visit the FAQ on online swearing-in.