{"id":2921,"date":"2026-07-26T15:24:49","date_gmt":"2026-07-26T15:24:49","guid":{"rendered":"https:\/\/assermentationpro.ca\/?p=2921"},"modified":"2026-07-26T15:24:49","modified_gmt":"2026-07-26T15:24:49","slug":"flight-declaration-documents","status":"publish","type":"post","link":"https:\/\/assermentationpro.ca\/en\/declaration-vol-documents\/","title":{"rendered":"Declaration of Lost Documents: Procedures and Practical Information"},"content":{"rendered":"

Reporting the theft of documents is an important administrative step when identification documents, official documents, or personal papers have been stolen. It can take several forms depending on the circumstances, such as a police report, a report filed with the issuing agency, or a sworn declaration form requested for certain administrative or insurance procedures. This article outlines the information you need to prepare, the steps to follow, and useful official resources in Quebec to effectively handle this situation.<\/p>\n

What is a document theft declaration<\/h2>\n

A theft report for documents is a written document certifying that identity documents or administrative documents have been stolen. It can be filed with the police as an official report, or as a sworn declaration form when an organization or insurer requires a formal statement signed before an insurance commissioner.<\/p>\n

The statement must contain precise information about the circumstances of the theft, the date, the location, and a complete list of the stolen documents. These details enable authorities and issuing bodies to process the situation and prevent fraudulent use of the documents. document library<\/a> presents other types of common administrative declarations.<\/p>\n

Depending on the circumstances, certain institutions may require a sworn declaration form in addition to the police report to process a replacement request or a claim. In this context, the stolen documents report is primarily used to document the facts in a clear and structured manner.<\/p>\n

Common situations requiring a theft report<\/h2>\n

\"Videoconference:<\/p>\n

Several common situations require the reporting of stolen documents. The theft of a wallet containing a driver's license or health insurance card is one of the most frequent cases. The theft of a bag containing a passport or birth certificate, theft during a burglary, or theft of documents from a vehicle are also circumstances that require a formal report.<\/p>\n

Certain entities, such as insurance companies, financial institutions, or government agencies, may request formal proof of theft before proceeding with replacement or reimbursement. The report also helps protect against the fraudulent use of stolen documents by creating an official record of the incident.<\/p>\n

Financial institutions may require a sworn declaration form when bank cards or financial documents have been stolen. Insurers often request this type of report to process claims related to the theft of personal property, making the \u201cstolen documents\u201d report useful in many common cases.<\/p>\n

Information to prepare for the declaration<\/h2>\n

Before filing a report for stolen documents, it is essential to gather several precise pieces of information. The approximate date and time of the theft should be noted, as well as the exact location where the theft occurred. A detailed description of the circumstances helps the authorities understand the context of the incident.<\/p>\n

The complete list of stolen documents is the central element of the declaration. This list must include document numbers when available: driver's license number, health insurance card number, passport number, bank card numbers, and certificate references. The estimated value of the documents may be requested in certain cases, particularly for insurance claims.<\/p>\n

The complete contact information for the declarant must be prepared. For a sworn declaration, the declarant must also present a valid photo ID for the signature in the presence of the election commissioner.<\/p>\n

Table of Essential Information to Gather<\/h3>\n\n\n\n\n\n\n
Information required<\/th>\nDetails to prepare<\/th>\nUsefulness<\/th>\n<\/tr>\n
Flight date and time<\/td>\nApproximate time of discovery or theft<\/td>\nEstablish the timeline of the incident<\/td>\n<\/tr>\n
Exact location<\/td>\nAddress or exact location<\/td>\nAllow police investigation<\/td>\n<\/tr>\n
List of stolen documents<\/td>\nDocument name and number if available<\/td>\nFacilitate replacement and prevent fraud<\/td>\n<\/tr>\n
Flight circumstances<\/td>\nEvent descriptions<\/td>\nComplete the official file<\/td>\n<\/tr>\n<\/table>\n

Steps to take after a document theft<\/h2>\n

After the discovery of a document theft, several steps must be taken without delay. The first step is to file a police report as soon as possible, either in person at the local police station or online if the service is available. In Montreal, the Montreal Police Service offers an online report for thefts with no known suspect. It is essential to keep the police report file number.<\/p>\n

Next, you must report the theft to the relevant issuing agencies. For a driver\u2019s license, you must notify the Soci\u00e9t\u00e9 de l\u2019assurance automobile du Qu\u00e9bec (SAAQ), and you can request a replacement online through the SAAQclic portal. For your health insurance card, you must contact the R\u00e9gie de l\u2019assurance maladie du Qu\u00e9bec (RAMQ) to report the theft and request a new card.<\/p>\n

The Director of Civil Status in Quebec must be notified in the event of the theft of birth, marriage, or death certificates. Immigration, Refugees and Citizenship Canada (IRCC) must be contacted immediately in the event of the theft of a Canadian passport. Certain procedures may require a sworn declaration form in addition to the police report, particularly for insurance claims or urgent replacement requests.<\/p>\n

It is also recommended to contact the Canadian Anti-Fraud Centre and the credit agencies Equifax and TransUnion to monitor any fraudulent use of personal information contained in the stolen documents. This step often complements the stolen document report when sensitive information has been compromised.<\/p>\n

Role of sworn declaration in the process<\/h2>\n

The sworn declaration is a document signed before a notary public that certifies under oath that the information provided is true. This type of declaration may be requested by certain organizations or insurers in addition to the police report, as it holds the declarant liable.<\/p>\n

The declarant prepares the content of the report, including the relevant facts: the circumstances of the theft, a list of the stolen documents, and the date and location of the incident. Once the statement has been drafted, the declarant signs the document in the presence of the commissioner after confirming the accuracy of the information. The insurance claim<\/a> follows a similar process when it concerns a claim.<\/p>\n

In this context, the document theft report remains focused on the facts to be reported and the documents to be prepared prior to signing. The online swearing-in service can then simplify the submission of the document when this option is appropriate for the case.<\/p>\n

Official sources and useful references<\/h2>\n

Several official sources are relevant for procedures related to document theft in Quebec. The Service de police de la Ville de Montr\u00e9al offers an online report for theft of documents without a known suspect. The SAAQ allows for the replacement of a driver's license through the SAAQclic portal, which generates a temporary document while awaiting the official card.<\/p>\n

The RAMQ unit processes requests for health insurance card replacements by phone or online. The Director of Civil Status in Quebec can invalidate a stolen certificate and add a security note to the file. Immigration, Refugees and Citizenship Canada provides guidelines for reporting a stolen passport and requesting a replacement.<\/p>\n

The Canadian Anti-Fraud Centre receives reports of potential fraud related to stolen documents. Credit agencies Equifax and TransUnion allow for credit monitoring and the detection of fraudulent use of personal information. These sources have been used to support the information presented in this article.<\/p>\n

Frequently Asked Questions about Reporting Lost Documents<\/h2>\n

What is the difference between a police report and a sworn declaration for the theft of documents?<\/h3>\n

A police report is an official document issued by the police department that records the incident and assigns a case number. The sworn declaration is a document prepared by the declarant and signed before a notary public, who certifies that the information is true. Certain organizations or insurers may request both documents to process a replacement request or a claim, as they serve complementary functions in the administrative process.<\/p>\n

What documents do I need to bring to file a theft report?<\/h3>\n

The declarant must prepare the written content of their statement, including the relevant facts, and present a valid photo ID (present an) when signing the statement before the commissioner. It is helpful to have the case number of the police report, if one has already been filed, as this information helps ensure the consistency of the case file.<\/p>\n

How long after the flight do I need to file my claim?<\/h3>\n

It is recommended that you file a police report and notify the issuing institutions as soon as possible after discovering the theft, ideally within 24 to 48 hours. Taking prompt action helps minimize the risk of fraudulent use. For the sworn declaration, the timeframe may vary depending on the administrative context or the insurer requesting it.<\/p>\n

Can I file my theft report online?<\/h3>\n

A sworn declaration can be signed online by videoconference with a registration officer serment. The declarant prepares the document, takes appointment, presents their ID on screen, and signs the document during video call. The FAQ online swearing-in<\/a> answer practical questions about this process.<\/p>\n

Reporting the theft of documents is an important administrative step that protects against fraudulent use and facilitates the replacement of stolen documents. You must act immediately by filing a police report and notifying the relevant issuing agencies of the theft. For situations requiring a sworn declaration, the online swearing-in service allows you to sign the by videoconference document professionally. If you need to have a report of stolen documents notarized, you can book an appointment online.<\/p>","protected":false},"excerpt":{"rendered":"

The declaration of stolen documents is an important administrative step when identification documents, official documents, or personal papers have been stolen. \u2026 <\/p>\n

Read the article<\/a><\/p>","protected":false},"author":2,"featured_media":2919,"comment_status":"closed","ping_status":"","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","rank_math_title":"D\u00e9claration vol documents: d\u00e9marches et informations utiles","rank_math_description":"D\u00e9claration vol documents: d\u00e9marches apr\u00e8s le vol de documents personnels, pi\u00e8ces \u00e0 pr\u00e9parer et sources officielles utiles pour s\u00e9curiser vos informations.","rank_math_canonical_url":"https:\/\/assermentationpro.ca\/declaration-vol-documents\/","rank_math_focus_keyword":"d\u00e9claration vol documents"},"categories":[30],"tags":[],"class_list":["post-2921","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-affidavits-declarations","generate-columns","tablet-grid-50","mobile-grid-100","grid-parent","grid-50"],"_links":{"self":[{"href":"https:\/\/assermentationpro.ca\/en\/wp-json\/wp\/v2\/posts\/2921","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/assermentationpro.ca\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/assermentationpro.ca\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/assermentationpro.ca\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/assermentationpro.ca\/en\/wp-json\/wp\/v2\/comments?post=2921"}],"version-history":[{"count":2,"href":"https:\/\/assermentationpro.ca\/en\/wp-json\/wp\/v2\/posts\/2921\/revisions"}],"predecessor-version":[{"id":2923,"href":"https:\/\/assermentationpro.ca\/en\/wp-json\/wp\/v2\/posts\/2921\/revisions\/2923"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/assermentationpro.ca\/en\/wp-json\/wp\/v2\/media\/2919"}],"wp:attachment":[{"href":"https:\/\/assermentationpro.ca\/en\/wp-json\/wp\/v2\/media?parent=2921"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/assermentationpro.ca\/en\/wp-json\/wp\/v2\/categories?post=2921"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/assermentationpro.ca\/en\/wp-json\/wp\/v2\/tags?post=2921"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}